Reimbursements
I will try my best to get things so you are not out of pocket.
However, if you do purchase something, you will need to fill out a form, attach the receipts, and leave it in my faculty mailbox.
Do NOT hand it to me.
All receipts need to be originals
WHEN YOU ARE CONSIDERING GOING AND ASKING FOR SUPPORT B E F O R E . Y O U . GO
Plan as far ahead as possible.
You are allocated $350 from FAS and $350 from SIAT per year.
I will try to make up the difference as much as I can;
once a year for domestic travel, once a year for international travel.
This is not a guarantee - it depends on how much food I've killed (i.e., grants I have written for and received)
You must present a paper or exhibit to receive support.
In order for me to consider support, you need to send me the following information in email,
with an apporporiate email title I can look up easily. This mirrors SFU regulations.
Name of conference =
Days of conference =
Airfare = $
Ground Transport = $ (this may or may not be covered)
Hotel = $ per night x number of nights =
Per Diem (food) = $40. x number of nights =
Conference Fees = $ (if it is waived, say so on all subsequent forms)
TOTAL =
minus $350 FAS = minus $350 SIAT =
GRAND TOTAL = (amount requested of Gromala)
Note: if you are a grad student, CALL the conference organizers
and see if they can help you out with waiving conference fees
or shippping. Chances are good that they will if it means you cannot
attend without their support.
Email me this information entitled:
travel funds requested for x conference or exhibit
provide a date when you need to hear from me
'WHEN YOU RETURN FROM A CONFERENCE
1. Go to the SFU reimbursement site : http://www.sfu.ca/finance/forms/index.htm
2. Print out the 3 page reimbursement form (the 1st 2 pages look like travel, the 3rd page is comprised of directions; read them).
3. Fill out your name, student number and SIAT info (upper part of form)
4. Leave budget numbers blank
5. Attach your reciepts to it (if you do not have airfare stubs, it will not be reimbursed)
6. Photocopy it and put it in my faculty mailbox.
Missing information will cause significant delay.
'WHEN YOU BUY EQUIPMENT OR MATERIALS THAT GROMALA GIVES YOU CASH FOR
1. Go to the SFU reimbursement site : http://www.sfu.ca/finance/forms/index.htm
2. Print out the 3 page reimbursement form (the 1st 2 pages look like travel, the 3rd page is comprised of directions; read them).
3. Fill out Gromala in the name space, leave all other lines blank (upper part of form)
4. Leave budget numbers blank
5. Attach your reciepts to it ALONG WITH SERIAL NUMBERS IF THE ITEM HAS THEM
6. Photocopy it and put it in my faculty mailbox.
'WHEN YOU BUY EQUIPMENT OR MATERIALS THAT YOU PAY FOR
3. Fill in as much as you can concerning the date of purchase, price, serial number, and so on. (bottom of page 1; inc).
4. Leave my name and budget numbers blank.
5. Attach the original receipts (or we don't get reimbursed, period).
6. Put it in a large envelop so you don't have to fold anything.
7. Put a $ sign on it.
8. Leave it in my faculty mailbox.
9. You are obligated to do this even if I give you cash and you are not out of pocket.
10. I will finish it, photocopy it, get signatures, and send on.
